Distributor Management System
with Real-Time Stock & Order Visibility

A Distributor Management System is a platform that helps manufacturers and brands manage their entire distributor network digitally — including order booking, inventory tracking, pricing and scheme management, GST compliance, and secondary sales visibility. Breeze DMS is a purpose-built distributor management system for FMCG, Pharma, and Distribution companies across India — replacing manual phone and WhatsApp orders with a single centralized platform.

Breeze DMS provides multi-warehouse support with a live stock ledger that updates automatically from goods receipt notes (GRN), warehouse transfers, and stock adjustments. Distributors and company teams see live stock summaries and pending deliveries from the distributor dashboard — reducing the stock mismatches that come with manual tracking. Warehouse reports give visibility across every branch, not just head office.

Breeze DMS supports base pricing, distributor-specific rates, region-wise pricing, and effective-date-based rates. On the scheme side, it handles quantity-based, value-based, free-product, distributor-specific, and time-bound schemes — all applied automatically during order creation. This removes the manual pricing errors that come with spreadsheet-based scheme tracking.

Yes. Breeze DMS has a built-in tax engine covering all GST slabs — 0%, 5%, 12%, 18%, and 28% — with HSN code mapping, state-based tax logic, and distributor-specific tax overrides. CGST, SGST, and IGST are calculated automatically on every invoice, so finance teams get audit-ready tax values without manual computation.

Secondary sales tracking follows product movement from distributor to retailer, not just from company to distributor. Breeze DMS integrates via API, distributor billing sync, and automated daily data pushes to give retailer-level insights, market demand tracking, and accurate sales visibility beyond the primary order — so you know what's actually selling, not just what's been dispatched.

Distributors get their own portal and dashboard to place purchase orders, view applicable schemes, track deliveries, monitor outstanding dues, manage goods receipt notes, process returns, and reconcile stock — all without depending on phone calls to the company office. This is available through both a web portal and mobile app.

By capturing sell-out data directly from distributor billing systems and outlet-level visits, Breeze DMS gives brands visibility into what's actually reaching retailers — not just what's shipped to distributors. This closes the gap between primary dispatch and real market demand, helping FMCG teams spot slow-moving SKUs and stockouts faster. For field teams collecting this data on the ground, Breeze DMS pairs naturally with Breeze Field Sales Management for GPS-verified outlet visits and order capture.

A general ERP handles company-wide finance, HR, and manufacturing workflows, but rarely gives distributors their own interface or automates trade-specific pricing and schemes at the granularity a distribution business needs. Breeze DMS is purpose-built around the distributor relationship — order booking, scheme automation, distributor portals, and secondary sales — and is designed to sit alongside or integrate with your existing ERP rather than replace core accounting. It also complements customer-facing tools like Breeze CRM for end-to-end relationship visibility.

Breeze DMS is used across FMCG, pharmaceuticals, consumer durables, agrochemicals, building materials, and general wholesale distribution — any business that sells through a multi-tier distributor and dealer network. It's especially valuable for companies managing 50+ distributors where manual order collation and scheme tracking become unmanageable. Retail-facing businesses can also connect this with Breeze Modern Retail Management for downstream visibility.

FMCG distribution runs on high SKU counts, frequent promotional schemes, and thin margins where pricing errors are costly. Breeze DMS automates scheme and pricing calculation at order time, tracks fast-moving vs slow-moving SKUs, and gives secondary sales visibility so FMCG brands can react to market demand within days rather than waiting for month-end distributor reports.

Distributors and warehouse teams record physical stock counts inside the platform, and Breeze DMS automatically compares these against system inventory — flagging variances by SKU, batch, or warehouse. Every reconciliation is logged with a full audit trail, so discrepancies can be traced back to specific transactions instead of being written off as unexplained shrinkage.

Yes. Every distributor gets access to a self-service portal and mobile app where they can browse the live product catalogue, view applicable pricing and schemes, and place purchase orders directly — with real-time stock availability shown before the order is confirmed.

Breeze DMS is designed for integration, syncing order, invoice, and inventory data with common ERP and accounting systems so finance teams aren't maintaining duplicate records. Integration scope depends on your existing systems — our team maps this out during onboarding.

Yes. Breeze DMS supports unlimited warehouses and branches under a single account, with stock levels, transfers, and dispatches tracked independently per location while still rolling up into a company-wide inventory view.

The platform includes dashboards for distributor-wise sales, product movement, scheme utilisation, outstanding dues, stock ageing, territory performance, and secondary sales trends — all available in real time and exportable for offline analysis.

Yes. Breeze DMS is fully cloud-based and accessible from any device with an internet connection, with no on-premise servers or IT infrastructure required. Distributors and field teams can also work offline in low-connectivity areas, with data syncing automatically once back online.

Yes. Pharma distribution has specific needs around batch and expiry tracking, and Breeze DMS supports batch-wise inventory, expiry alerts, and regulatory-compliant invoicing alongside the standard order and scheme management features used across FMCG and general trade.

Breeze DMS manages the distributor side of the business — orders, inventory, pricing, and secondary sales — while Breeze Field Sales Management manages the field team side — GPS tracking, beat planning, and retailer visits. Used together, they connect the full chain from company to distributor to retailer on one unified Breeze platform.